Previous Versions

SECURITY  Super Administrators and project owners only

NAVIGATION  Workplace Online > Project Detail, Folder Detail, or File Detail > More > Manage > Previous Versions

NAVIGATION  Workplace Online > Files, Folder Detail > right-click > Manage > Previous Versions

To combat accidental saves and unwanted changes, Workplace features a versioning system that retains versions for 180 days and allows you to revert to a previous version.

The revert feature in particular is useful when you need to Revert projects or folders to a previous state such as Cryptolocker.

How does it work?

Every time a file is synced or backed up via Workplace , a version is created and any changes are saved.

Versioning works in the following way:

  • A new version is created each time a file is saved.
  • All versions for the last hour are retained.
  • The last version from each hour for the last day is saved.
  • The last version from each day for the last week is saved.
  • The last version from each week for the last month is saved.
  • The last version from each month is saved for the last 6 months.
  • After 6 months, the version is permanently deleted.

How to...

In a list view, right-click the item and select Manage > Previous Versions.

In a detail view, click the More button, then select Manage > Previous Versions.

This will open a list of previous versions of the item:

NOTE  For the current version, you can use the dropdown menu at the right side of the item to access all the standard functions available for the item.

For previous versions, you can use the dropdown menu to download, restore, or revert to that previous version.

NOTE  You cannot download, restore, or revert to a previous version that has been quarantined as a result of a malware incident.

  1. In a list view, right-click the file and select Manage > Previous Versions.

    In a detail view, click the More button, then select Manage > Previous Versions.

    This will open a list of previous versions of the item:
  2. Use the dropdown menu at the right side of the item, select one of the following options:
  • Download: Download the file to your computer's default download location.
  • Restore: Restore this file on your desktop or laptop. Not that this option requires that Workplace Desktop is installed on the device.
  • Revert: Make this previous version the current version. Before selecting this option, make certain that you want to revert to this version. There is no confirmation for this action, but you can always revert back to undo your action.
  1. In a list view, right-click the project or folder and select Manage > Previous Versions.

    In a detail view, click the More button, then select Manage > Previous Versions.

    This will open a list of previous versions of the project or folder:
  2. Use the timeline to navigate to the version you want.
  3. Click the button corresponding to the action you wish to execute:
  • Download: Download this item to your device.
  • Restore: Restore this item to your device. Not that this option requires that Workplace Desktop is installed on the device.
  • Revert: Make this previous version the current version. Before selecting this option, make certain that you want to revert to this version. There is no confirmation for this action, but you can always revert back to undo your action.