SECURITY Super Administrators only.
NAVIGATION Workplace Online > Team > Manage Projects
Super Administrators are able to manage all team projects, regardless of whether or not those project have been explicitly shared with them.
IMPORTANT Super Administrators even have access to the Personal Documents folder assigned to every user when they are added to the team.
This page allows super administrators full access to all project management functions. It also provides a quick way to find all items that have been shared publicly, as well as all locked files.
- Go to Team > Manage Devices. The following popup displays:
- Enter your username and password if they are not autopopulated by the system.
- Click Continue.
Click the up or down arrow next to a column heading to sort items in ascending or descending order.
The area above the list allows you to limit the devices displayed:
- To display only all members' projects, all members' deleted projects, projects by active members, projects by deleted members, or projects by group, make a selection from the dropdown menu in the upper left corner of the list.
- To search by project name, begin typing your query in the search field. The list will automatically update. To remove the query, click the in the search field
Use the check boxes on the left side of the device list to select more than one device.
To access all available functions, hover over the item and click the icon, or right-click the item. Then select one of the options from the resulting menu.
|Use it to...
|Add a folder to your project. This will open the Create New Folder popup:
Enter the folder name and optionally add a description, then click Create Folder.
|Copy the project to your clipboard.
|Upload files to this project:
Drag and drop files into the cloud image or click Select Files to Upload to browse for files.
|Download the project to your computer's default download location.
|Restore this project on your computer. Not that this option requires that Workplace Desktop is installed on the device.
|Rename the project . This will open the Rename Project popup:
Edit the project name, optionally update the description, then click Rename.
|Hide, the project. This will open the Hide Project popup:
To confirm, click Hide.
Hidden projects are not deleted; they are just hidden from your views. Hiding a project only hides it for you. It will still be visible to other users.
You can display hidden projects using the dropdown menu in the All Projects.
|View previous versions of the project. Refer to Previous Versions.
|Reassign the project to another user. This will open the Reassign Project popup:
Select the resource, optionally select the Grant Full Access & Reshare permissions to old owner when reassigning the project check box, then click Reassign Project.
|Delete the entire project and all files and folders in the project. Confirm your action in the Delete Project popup.
BEFORE YOU DELETE a project, please read Deleting and undeleting.
|Add a project comment. This will open the Add New Comment popup:
Enter your text, then click Add Comment.
|Share the entire project with one or more users. For details, refer to Manage project, folder, and file team shares.
This option is only available when enabled by your administrator via Policy Profiles.
|Create a public share for the project. For details, refer to Manage project, folder, and file team shares.
NOTE If you enable this setting, your service provider will be able to perform all aspects of project management available on this page.
- Click the Configure button.
Toggle the Grant my service provider full access to all Projects in my Workplace team switch.
- Click Confirm.
NOTE All administrators on the team will be automatically sent an email notification of any changes made to this setting.
- Click the Public Shares button. This will open the Manage Public Shares page:
On this page, you can perform all public shares management tasks on all public shares created by any user. For more information, please refer to Managing project, folder, and file public shares.
- Click the Locked Files button. This will open the Manage Locked Files page:
On this page, you can perform all standard file functions, or click a file to drill to the file detail page.