Recently Viewed

SECURITY  All users (some functions not available to restricted users)

SECURITY  Depending on your permissions for specific projects (e.g. Read Only, Create & Modify, etc.) some of the functions described in this topic may not be accessible to you. Refer to Manage project, folder, and file team shares for more information.

NAVIGATION  Workplace Online > Files > Recently Viewed

Items that you've accessed recently appear on your Recently Viewed list, which makes them easy to find.

How to...

Begin typing a file name or a project name in the Filter field. The list will automatically update.

NOTE  To remove a filter, click the icon in the Filter field.

To open the File Detail, click the file name.

To access other functions, hover over the item and click the icon, or right-click the item. Then select one of the options described in the table below:

Menu Item Sub-Menu Item Function
Open   Open the file with the default method you selected on the Document Editors page.

If you have not selected a default document editor, you will be prompted to select one. Refer to Creating and editing documents online.

If you have configured Desktop Integration, you have the option of selecting an integrated device. This will allow you to Edit documents locally via Workplace Online.
View   Preview a version of the file via the browser.
Favorite/Unfavorite   Add the file to or remove the file from your Favorites list.

Your favorites will be automatically synced to your tablet or smartphone, and unfavoriting a file in those versions will result in its removal from your tablet or smartphone.
Lock/Unlock   Lock or unlock a file. A icon appears next to locked files. If the file was locked by someone else, the icon will be red. If the file is locked as a result of an external application lock that has been detected by Workplace Server and converted to a Workplace lock, the lock icon will appear in gray.

When viewing files on the Locked list, Unlock will be the only option.

For more informationon file locking, please refer to Lock files.
Copy   Copy the item to a different location or to a new project. This will open the Copy File popup window:

To copy to a new project, select the appropriate check box, enter the name of the new project, then click Copy.

To copy to an existing location, select the appropriate check box, browse for the new location in the area provided, then click Copy.
Move  

Move the file to a different location or to a new project. This will open the Move File popup window:

If you wish to move the item to a hidden project, select the Show hidden projects check box.

To move to a new project, select the appropriate check box, enter the name of the new project, then click Move.

To move to an existing location, select the appropriate check box, browse for the new location in the area provided, then click Move.
Upload   Upload a file to this folder.

Just drag and drop a file into the cloud image or click Select Files to Upload to browse for a file. Refer to Uploading items to Workplace Online.
Download Download

Download the file to your computer's default download location.

NOTE  This option is not available for files that have been quarantined as a result of a malware incident.
  Download as .PDF

Download a .pdf version of the file.

NOTE  This option is not available for files that have been quarantined as a result of a malware incident.
  Restore

Restore this file to a desired location on your desktop or laptop.

This option requires a Workplace Desktop Agent installed on the computer.

NOTE  This option is not available for files that have been quarantined as a result of a malware incident.
Manage Rename Rename the file. This will open the Rename File popup window:

Edit the file name, then click Rename.
  Previous Versions View previous versions of the file. Refer to Previous Versions.
  Delete Delete the file. Confirm the deletion in the Delete File popup window.

BEFORE YOU DELETE a file, please read Deleting and undeleting.
Comment   Add a file comment. This will open the Add New Comment popup window:

Enter your text, then click Add Comment.
Email   Email the file to one or more recipients. This will open the Send File popup window:

Begin typing a name or email address or click the Pick From Team link or the icon to find a user's email address. You may also enter external email addresses. User email addresses will display in blue, while other email addresses will display in orange.

Optionally, add a message, then click Send.
Print   Print the document or send a print link to one or more recipients. Refer to Print a file for more information.

Public Share

This option is available to project owners and if Reshare permissions were granted when the project was shared with you unless restricted by Policy Profiles

Create a public share for the file. For details, refer to Managing project, folder, and file public shares.